Parent Handbook

This handbook is meant to be a tool both for new families and those already familiar to the club. New families can find information on all aspects of swim club function and activity. You will have information passed onto you throughout the season from both the executive and the coaches. Please use this handbook to keep all of your pertinent information in so it can be handy any time you need to review it.

Volunteering

Each family is required to contribute a minimum of 20 volunteer hours over the course of the season. Competitive swimming is unique in its reliance on a dedicated team of volunteers—including officials, timers, marshals, and general support—to ensure the smooth running of meets.

To reinforce this commitment, a post-dated cheque of $500 is required from each family before swimmers may begin summer practices and competitions. This cheque will only be cashed if the family does not fulfill their volunteer hours.

If your current circumstances prevent you from volunteering, you may opt to have your cheque cashed in lieu of completing the required hours.

Thank you for supporting our team and helping us create a successful season for all swimmers!

Stroke and Turn Clinics

We need of all hands on deck (literally and figuratively). Officiating is a way to earn your volunteer hours, and give back to the dedicated swimmers. But this takes a bit of training. Stroke and Turn Clinics are a great way to dip your toes into officiating, and they are free! New officials are given opportunities throughout the season to shadow seasoned officials coming to shadow and then help out. And bonus, shadowing, and the stroke and turn clinic also count towards your volunteering hours!

Registering for Meets

Meet Announcement

You’ll receive an email from the registrar with all the details about an upcoming meet. This includes:

Date and location of the meet
Entry deadline
List of available events (e.g., 50 Freestyle, 100 Backstroke)

Registration Deadline

Each meet has a deadline by which all swimmers must be entered. It’s important to sign up before this date — late entries often aren’t accepted.

How to Register

Log into the Active via the link team or website
Click on the specific meet
Select "Attend/Decline" or a similar option
Choose "Yes" for your swimmer to attend
You will be asked to select events. The first three meets you will be allowed to select all 6 events, but the following meets you will be restricted to 4 swims, this is because they will begin to swim finals.
Make sure to click save on your selections

Fees

Each meet has entry fees (per event, plus a small meet surcharge). These fees are covered by the swim club, and have been included in your registration fees.

After Registration

A few days before the meet, a “Meet Program” or “Heat Sheet” will be shared. This shows what events your swimmer is in, and the order of races.
Make sure to check arrival times, warm-up schedule, and what to bring.